Athletic+Contest+Procedures

Fundraising All fundraisers must receive approval prior to purchasing any products to be sold, or scheduling of the fundraiser.

Fundraisers must be scheduled by the student Activities Director and approved by the Athletic Director, Bookkeeper, and Principal.

Any monies collected by a coach must be turned in to the bookkeeper by the end of the school day or the following school day if the mones are collected after school hours. A coach should not hold over $40.00 or mover overnight. Money collected for any reason is to be turned in to the bookkeeper with a completed Monies Collected Form.



Uniforms/Equipment

Any items to be purchased for the benefit of a school sponsored team must receive prior written approval from the Athletic Director.

Items to be ordered/purchased must be requested on an Internal Accounts Request for Purchase Approval and Check Requisition (Purchase Order) form.

The purchase of items such as uniforms, clothing, and supplies on bid must be purchased from a bid vendor on the current approved athletics bid list. In the event a needed item is not available from a bid vendor, the requesting coach must obtain quotes. Documentation to substantiate the required telephone or written inquiry must be attached to the purchase order form. The schedule of required quotes is as follows: When merchandise that has been ordered arrives, verify that all items have been received as ordered. After verification, sign and date packing slips and give a copy to the bookkeeper for processing.
 * Estimated Cost || Inquiry Required || Quotes Required ||
 * Up to $500 || Phone/Written || <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12pt;">1 ||
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12pt;">$501 - $2,000 || <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12pt;">Phone/Written || <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12pt;">2 ||
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12pt;">$2,001 - $6,000 || <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12pt;">Written || <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12pt;">3 ||

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 12pt;">Field Trip Forms