Financial+Procedures

= FINANCIAL PROCEDURES  =  Each club or organization must adhere to the accounting procedures established by the Duval County Public Schools Policies and Procedures. The school bookkeeper handles all funds for clubs and organizations established within William M. Raines High School. If you will be accepting money of any kind from your club members, then your club or organization needs to establish an internal account through the school bookkeeper. To do this, please submit a letter to the school bookkeeper stating your club or organization name. When the club or organization account has been established the school bookkeeper will give you an account number and name and anytime you collect money, the funds will be deposited into your internal account. All revenue and expenditures shall be processed through the bookkeeper’s office. Purchase Order Requisitions must be submitted to the school bookkeeper in a timely manner (ten days advance notice). All purchase orders must be accompanied by documentation to enable it to be processed. All fundraisers must be cleared and approved two weeks in advance. Once you’ve established the account with the bookkeeper, request a financial packet that gives an in-depth look at all financial procedures. If questions still persists, don’t hesitate to contact the Student Activities Director.